Cancellation and Batch Shifting


All Change/Cancellation of booking requests should be sent through email to info@bikatadventures.com from the same email id which was used at the time of booking.

1.1.  Change/Cancellation of Booking by participant – Applicable for All events except Rock Climbing Sessions
1.1.1.   Cash Refund: 

Cash refund is applicable only in case of bookings made without using any promotional offer code or vouchers. Also, the cash refunds would not be applicable in case of shifted batch bookings.

The Refund of the amount would be processed as per deduction guidelines outlined below:

All cancellation refunds will be processed back to the bank account or the credit card account from which the event fee has been paid. The amount for refund processing would always be calculated basis the net amount paid* for booking the event w.r.t the Base Price of the event (excluding additional components like transport, rent, portage, etc.).

Please note that in case of booking with a partial amount, the deduction amount would be calculated with respect to the overall event fees only. The amount would be adjusted from the partial amount deposited with Bikat Adventures to calculate the final refund amount.

For e.g. if one has booked Pin Parwati Pass trek with partial payment of INR 10,000 (supposing that the Expedition fee is INR 22,700) and cancels the booking 1 month prior to the date of departure, then the refund applicable would be: INR 4,325/- {INR 10,000– 25% * INR 22.7K}

1.1.2. Voucher Refund:

This option is available for all types of bookings including the bookings made under promotional offers.

Bikat Adventures would offer you a short term voucher that would enable you with a flexibility to book any other Bikat event using the voucher. The option of claiming a voucher is available till 1 day prior to the departure of the event. You can intimate us through an email on info@bikatadventures.com explaining your reason for postponement, and we shall send you a voucher. The Refund of the amount would be processed as per deduction guidelines outlined below:

The amount for refund processing would always be calculated basis the net amount paid* for booking the event w.r.t the Base Price of the event (excluding additional components like transport, rent, portage, etc.). Validity of the voucher would be 6 months from the date of issue.

*Net Amount Paid would be the amount paid to Bikat Adventures at the time of booking after adjusting for all rebates provided by applying vouchers.

Please note that any additional transport bookings are completely non-refundable, be it cash or voucher refund. For e.g. If you have booked Manali – Leh Cycling expedition by paying a base price of INR 35,000 along with the transport from Delhi to Manali, then in case of postponement or cancellation, only the base price of INR 35,000 would be considered for calculations of refund as per the slabs defined above or for the matter of issuing a voucher (for postponement cases). The additional transport fee deposited is completely non-refundable

1.2.  Change/Cancellation of Booking by participant  – Applicable for Climbing sessions (One day)

1.2.1. Cash Refund: 

Cash refund is applicable only in case of bookings made without using any promotional offer code or vouchers.

The Refund of the amount would be processed as per deduction guidelines outlined below:

All cancellation refunds will be processed back to the bank account or the credit card account from which the event fee has been paid.

1.2.2 Voucher Refund:

This option is available for all types of bookings including the bookings made under promotional offers

Bikat Adventures would offer you a short term voucher that would enable you with a flexibility to book any other Bikat event using the voucher. The option of claiming a voucher is available till 12 hours prior to the beginning of the event. You can intimate us through an email on info@bikatadventures.com explaining your reason for postponement, and we shall send you a voucher worth the Base price of the event. Validity of the voucher would be 3 months from the date of issue. 



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